June 28, 2017
 FAQ  

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Registration
How do I create, retrieve, and/or change my User ID, password, or contact information?
What are the procedures and restrictions for withdrawing after registering for a sport?

General
How do photo-ID’s work?
What does the cost of the program cover?
Do you have to live in the parish boundaries to play for a certain parish program?
What age groups will participate in the CYC?
Can non-Catholic children play for Catholic programs?
Can Select players continue to play for Ascension?
Are any players ineligible to play in the CYC?
Are there multiple competitive divisions?
Could you explain the "Open" and "Closed" team designation?
Is there post-season play?
How does a team qualify for the Archdiocesan Postseason

CYC
What is the CYC?
When was the CYC founded?
What else should I know about CYC Athletics?
Does the Central Office have a website?
Is there one CYC or several Districts?
Which other parishes within the West County CYC District offer sport programs?
Why is Ascension in the CYC League?
Why did Ascension choose to join the WCSL instead of the CYC
What advantages does the CYC West County District offer?
How many children participate in CYC athletics?
What will team parents find to be different with the CYC?
What changes will be required of coaches?

How do I create, retrieve, and/or change my User ID, password, or contact information?

After reviewing and/or printing these instructions, please Click Here to access the registration system.

  • To create a new user account, press the [New Registration] button. Fill in the form and press the [Ok] button. Your User Id will be the first initial of your "First Name" followed by your "Last Name". Continue filling in the required forms.
  • To retrieve your User Id or to have your forgotten password reset, click on the "Registration Coordinator" link to send an email request to the Coordinator.
  • To log into an existing account, press the [I have an Account] button. You will be asked for your "User Id" and "Password". Press the [Go Back] button at the bottom to access your account information to change your "Email/Password" and/or "Contact Info".
    • To retrieve your password, click the "I forgot my User Id/Password" link at the bottom to have your password emailed to the account's current email address.

You can change:

  • Your password and/or email address
  • Your Name, address and phone number(s)

It is very important to keep this information up to date so we can contact you about new programs and coaches can contact you about practices and games.

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What are the procedures and restrictions for withdrawing after registering for a sport?

We understand that you may have to withdraw from a program for a number of reasons, but players withdrawing from a team can impact the team for a season. In addition, the Athletic Association incurs administrative costs with each registration. The following fees will be assessed with any refund request:

  • If you withdraw prior to team declaration (see table below), there is a $10 withdrawal fee that will be deducted from your refund amount.
  • If you withdraw on or after team declaration but prior to the 1st scheduled game (see table below), there will be a $25 withdrawal fee that will be deducted from your refund amount.
  • No refunds will be issued on or after the 1st scheduled game (see table below).

Withdrawal requests must be submitted using the respective sport's Refund Request - xxx email link under the Forms Tab. If you have a valid medical reason or relocation related to your request to withdraw, please provide that information when you make your request.

  Basketball Golf Soccer Track Volleyball
Registration Start September 1st January 15th May 7th February 1st May 18th
Late Fees Start October 15th March 1st June 25th April 1st June 30th
Registration End October 31st March 2nd July 2nd April 14th July 30th
Team Declaration November 20th March 4th July 14th April 15th July 2nd
1st Scheduled Game January 1st April 27th September 5th April 15th September 6th
NOTE: All dates above are approximations based on prior year schedules


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How do photo-ID’s work?

The West County CYC district has determined that all players 5th grade and up require CYC ID cards. All players and coaches (head coach and all assistants) must have a photo-ID with them at each game (frequently, the coach keeps the player’s ID’s on a ring). The purpose is to assure the accuracy of the team roster. For children they are valid for six years; for adults they are good for a lifetime. One ID can be used for all CYC sports.

All participants 5th grade and older must attain a CYC ID card. It is best to get one for each sport played in the same season (i.e. volleyball and soccer). This can be done online now at www.cycstl.net.

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What does the cost of the program cover?

Ascension is focused on running quality athletic programs. There are numerous benefits to participating in the Ascension Athletic Association programs. Benefits include:

  • A faith based program focused on providing an environment for our children to learn about sports and sportsmanship.
  • Excellent facilities (gyms and fields) for both practices and games.
  • League placement and participation.
  • Numerous opportunities for both pre-season and post-season tournaments.
  • Recently purchased Ascension uniforms for trophy league participants.
  • Purchase of new jerseys annually for training league participants.
  • Training opportunities provided to Ascension coaches, so that our coaches can improve their coaching skills.
  • Extra training opportunities provided for players in some of the sports to improve individual skills.
  • Purchase new equipment annually, so that we have nice and safe equipment for our teams.
  • On-line registration to save parents time in their busy schedule.
  • On-line schedules and results for some programs.
  • Website with information about the various programs.
  • No requirements on the part of parents to do “concession duty” or to participate in mandatory raffles or other fundraisers that some organizations use to supplement the league fees of their athletic programs.

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Do you have to live in the parish boundaries to play for a certain parish program?

The CYC encourages team formation along parish boundary lines, but managed exceptions are allowed. The purpose is to protect the viability of individual parishes and prevent the ‘stacking’ of teams. The CYC constitution (see www.cycstl.net) provides a detailed explanation of team formation policies and procedures. If you are a registered member of Ascension Parish, you are eligible to play on Ascension teams even if you do not live with the parish boundaries. The same holds true for Ascension School students. Players who live outside the parish boundaries and are not members of Ascension are still eligible to participate on Ascension teams if they played in the Ascension program.

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What age groups will participate in the CYC?

All of our teams from 2nd Grade through High School will participate in the CYC League. Our Pre-K, Kindergarten, and 1st Grade teams will continue to play within Ascension’s own Training League.

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Can non-Catholic children play for Catholic programs?

Yes. There are no religious restrictions imposed by the CYC concerning player participation.

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Can Select players continue to play for Ascension?

Yes. Players who play for select programs will also be eligible to play for Ascension in the CYC District.

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Are any players ineligible to play in the CYC?

No. All players who played for Ascension in the previous year are automatically eligible to play for the duration of their involvement with the Ascension program unless cross-parish waiver rules change. As always, however, registrants must adhere to the Ascension Team Formation Policy and register during the regular registration period to retain their same-team status.

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Are there multiple competitive divisions?

Yes. Teams will be placed in a division according to the ability of the team. Divisions will designated as "A", "B", "C", etc. (with "A" designating the most competitive division) according to prior year record and other qualitative factors. The goal is to have divisions where all teams have the ability to compete. This is very similar to how the West County Soccer League placed teams. Note: The designation of "Open" or "Closed" is different from the division designation (see below).

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Could you explain the "Open" and "Closed" team designation?

There is a lot of confusion surrounding the "Open" and "Closed" team designation. Here is information about these team designations:

  1. A team is not designated as "Open" or "Closed" until 5th grade.
  2. An "Open" team is a team with at least one player who is on the roster of another team of the same sport in the same season, which is typically a select team.
  3. A "Closed" team is a team with no players who are on the roster of another team.
  4. During the regular season "Open" and "Closed" teams may play each other, but the games against a team of another designation will not unfairly affect the team’s ability to qualify for the post-season tournament.
  5. All "Open" teams will not necessarily be placed in a more competitive division than all "Closed" teams during team placement. It is possible that a "Closed" team will be better than an "Open" team in a particular age/gender group. The goal is to form competitive divisions for all teams.
  6. There may be divisions with all "Open" teams, all "Closed" teams, or a combination of both "Open" and "Closed" teams.
  7. The classification is used only to designate whether a team plays in the "Open" or "Closed" Tournament at the end of the season should they qualify.
  8. A coach cannot designate that his/her team will be "Open" or "Closed". Ascension will not be forming teams in an effort to qualify and/or win a City/County Postseason Tournament. If a team qualifies for the postseason tournament, it is a bonus.

Some people perceive the "Open" and "Closed" team designation as a drawback of CYC when compared to WCSL, but it is merely a method used to ensure equity for those teams that qualify for the City/County Postseason Tournament. WCSL does not need the "Open" and "Closed" designation for teams because they do not offer a postseason tournament against other area leagues.

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Is there post-season play?

Yes, but only 5th – 8th grade teams are eligible for post-season play. The CYC Archdiocesan Championships are widely recognized as the premier recreational league post-season events in the St. Louis area.

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How does a team qualify for the Archdiocesan Postseason Tournament?

Each CYC District will send one "Open" team and one "Closed" team per age/gender group in 5th, 6th, 7th and 8th grades. Each District will have guidelines on how the representative teams are chosen. The West County CYC District has not yet set those guidelines.

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What is the CYC?

The Catholic Youth Council (CYC) is a service of the Archdiocese of St. Louis that offers youth recreational sports programs for those 6-18 years of age. The CYC attempts to:

  • Develop within participants an understanding of their value as an individual.
  • Cultivate a spirit of trust and concern for others.
  • Inspire a sense of respect for the rights and responsibilities of others as individuals and groups.
  • Instill ethical standards of conduct.
  • Encourage cooperation and team spirit.
  • Empower youth and young adults to become active in the community.

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When was the CYC founded?

Officially CYC was founded in 1941. However, the roots of the organization go back to the early 20th century.

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What else should I know about CYC Athletics?

The CYC offers youth recreational sports programs for those 6-18 years of age. The six sport programs of Basketball, Baseball, Soccer, Softball, Track and Volleyball is based on an "everyone plays and sports is fun" concept. The CYC program has been a part of the lives of many world-class soccer players including Ty Keough, Darryl Doran and Pat McBride, and many other recognizable sports names like Mike Shannon, pro-football kicker Pat Leahy, and Olympian Kristin Folkl. During the year 2000, the CYC reached the 2,000,000-member mark in the number of children who have taken part in CYC sports since 1941. This remarkable statistic is a tribute to the tens of thousands of adult volunteer leaders who contribute their time and talent to our children.

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Does the Central Office have a website?

Yes – www.cycstl.net. Click ‘Sports’ in the CYC logo. Individual districts may maintain their own websites as well… for example, see www.cycsouthcentral.org.

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Is there one CYC or several Districts?

There are seven Districts with the formation of the new West County District. The other six include the Metro North, Florissant, South Central, St. Louis City, South County and St. Charles. The CYC Central Office provides oversight for the individual Districts. Many operational decisions are made at the District level, not by the Central Office. Each District may establish its own constitution and rules, as long as they do not violate the spirit of the Central Office Constitution and Rules. During postseason play (i.e., City/County Championship), game rules formulated by individual Districts are not in effect.

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Which other parishes within the West County CYC District offer sport programs?

There are over 20 other parishes and/or participant entities within the West County CYC District. Click Here for a list and links to these members.

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Why is Ascension in the CYC League?

Ascension Parish is a member of the St. Louis Archdiocese. The great majority of St. Louis parishes participate in the CYC and the Ascension Athletic Association would like to be in union with the rest of the archdiocese. Our basketball and volleyball programs also play in the CYC League.

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Why did Ascension choose to join the WCSL instead of the CYC 25 years ago?

There were three main reasons that Ascension and four other parishes formed the WCSL in the 1970’s.

  1. The CYC would not schedule games in West County due to travel considerations for more centrally located parishes.
  2. The CYC required kids to play in their age bracket not their grade.
  3. The CYC limited players to play on only one roster in the same sport at the same time.

All three of these considerations have been resolved.

  1. The CYC will schedule games in West County including the CVAC.
  2. The CYC roster guidelines now place players by grade.
  3. The CYC now supports players being on multiple rosters via the Open Bracket.

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What advantages does the CYC West County District offer?

A select group of our 8th graders will participate in the "Spirit of St. Louis Games", a special event for players chosen to play on their District team to compete against teams from the other CYC Districts. This is not an "all-star" event. Participants are chosen for demonstrating the positive character traits of sportsmanship, enthusiasm, commitment and selflessness. High School boys who do not play for their High School team are eligible to play for Ascension against other teams in the St. Louis metro area. In the past this was an option for the girls only, but the CYC supports boys’ and girls’ soccer at this important stage in your child's life. We will need to determine if there is enough interest for a High School boys’ soccer team. Throughout their "playing career", our children will enjoy special activities including CYC Night with the Steamers and CYC Night with the Cardinals. Coaches will also recognize benefits. For example, the CYC provides insurance to its coaches and other program representatives in the event of a lawsuit. While we pray this does not become necessary, it’s a plus to have peace of mind in this area. Coaches may benefit from the move in several other ways:

  1. The CYC permits coaches to reschedule regular season games subject to the limitations placed by each District board.
  2. All games may be rescheduled in the event of rainouts (previously many games were not, including any games involving 2nd grade and high school girls’ teams).
  3. Standings are published throughout the season.
  4. Educational opportunities for coaches and referees are available at no (or nominal) cost. Note: District board may limit game rescheduling in order to ensure all games are completed. We would not expect the number of requests to reschedule games to increase because coaches need a valid reason for not being able to field a team. Missing star players or a conflict with a select game is not a valid reason.

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How many children participate in CYC athletics?

About 70,000 children participate in CYC athletics in the St. Louis area.

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What will team parents find to be different with the CYC?

The move will be transparent to almost everyone, other than the benefits described above. They may notice they are not driving as far to the away games. For 5th grade and up they need to be aware of the need for player photo ID’s.

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What changes will be required of coaches?

Coaches of teams in 5th grade and up will be required to bring the team roster and CYC ID cards to each game. Head coaches of teams in 5th grade and up will also be required to attend the "Coaching to Make a Positive Difference" class. This is a one-time training class that is good for any CYC sport. If you have attended for Basketball or Volleyball, you do not need to attend again for soccer. Sessions will be available at Ascension and other neighboring parishes.

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